SharePoint has been around for at least 10-20 years. Entire books, careers, and companies exist because of SharePoint. It has been known as a product that was easy to setup wrong, but difficult to maintain properly. This notion is no more, as SharePoint now integrates with Office 365. With the availability of SharePoint in Office 365, all those maintenance issues go away. Your company is left with an incredible collaboration platform that requires no maintenance from you, just content. We are going to hit a few of the highlights about SharePoint in this post. It takes books to go into SharePoint any deeper.
One of the key features of SharePoint is its ability for organizing information in a flexible manner that suits your organization. Many companies have file servers with hundreds of thousands of files that contain things like office procedures, phone lists, emergency contact lists, vacation request forms, TPS reports, financial statements, sales reports, etc. With SharePoint, you can re-organize that information, and you can present it in a more organized and digestible manner. This presentation of information is done with SharePoint lists. They are exactly what the sound like, but their ability is incredibly powerful. You can take a list of information and sort it, sum it, connect it to other lists, and even report on it with ease.
Most people are familiar with WordPress, Drupal or Django. These are known as Content Management Systems. What most people don’t know is that SharePoint is one too. With SharePoint, you can easily create any static or dynamics website you want. Other users can update that website’s content and it can all be published at the push of a button. With the built-in version control feature, you don’t have to worry about anyone messing up your website. You can restore a previous edition of your site at the click of a button.
Are you tired of getting vacation request emails? Wish there was some way to create a repository to store all those request forms so you didn’t have a pile of them sitting on the shelf behind you? SharePoint can handle all of this easily. With a minimal amount of effort, you can setup a form for your users to fill out to track anything. With workflow, you can then act on that form — for example you could email the form to the user’s manager for approval.
Capitalize on all of the capabilities available to you through SharePoint. It is an incredible product to have in your business arsenal. It not only integrates with your Office 365; its setup and maintenance will be handled by Microsoft. SharePoint is impossible to pass up.